Fair Processing Notice for Job Applicants (UK)

Data Controller: Turner’s Pies Ltd.
Turner’s Pies Ltd (“we”, “us”, “our”)
13 East Gate Square, Chichester, West Sussex, PO19 1JL
[email protected] 


1. Purpose of this Notice
This notice explains how we collect, use, store, and protect your personal data during our recruitment process. You are receiving it because you have applied for a role with us. At this stage, you are not an employee, and this notice applies only to our handling of your data as a job applicant.

2. What Personal Data We Collect
We may collect and process the following categories of data:
Identification and contact details (name, address, email, phone number)
Application information (CV, cover letter, employment history, qualifications, skills)
Interview notes and assessment results
Right‑to‑work documentation (only when required at the appropriate stage)
Equal opportunities monitoring data (optional and anonymised where possible)
References (only contacted with your consent)
Any other information you voluntarily provide during the recruitment process

3. How We Collect Your Data
We collect data directly from you when you apply for a role, as well as from:
Recruitment agencies (if you applied through one)
Job boards or professional networking sites (e.g., Indeed, LinkedIn)
Referees (only once you have given consent)

4. Our Legal Basis for Processing
We process your personal data under the following lawful bases:
Article 6(1)(b) – to take steps at your request prior to entering into a potential employment contract
Article 6(1)(c) – to comply with legal obligations (e.g., right‑to‑work checks at the appropriate stage)
Article 6(1)(f) – for our legitimate interests in managing an effective recruitment process
Article 9(2)(b) – for employment‑related purposes when processing special category data (e.g., equal opportunities monitoring), or Article 9(2)(a) where we rely on your explicit consent

5. How We Use Your Data
We use your personal data to:
Assess your suitability for the role
Communicate with you about your application
Arrange interviews and assessments
Make hiring decisions
Conduct pre‑employment checks where appropriate
Maintain recruitment records for audit and compliance purposes
We do not use your data for automated decision‑making that produces legal or significant effects.

6. Who We Share Your Data With
We may share your data with:
Recruitment platforms or applicant‑tracking systems
External assessors or testing providers (if applicable)
Recruitment agencies (if involved in your application)
Background check providers (only at the appropriate stage)
Our internal hiring managers and HR team
We do not sell your data or share it for marketing purposes.

7. International Transfers
If any of our service providers transfer your data outside the UK, we ensure appropriate safeguards are in place, such as:
UK International Data Transfer Agreements (IDTAs)
UK Addendum to the EU Standard Contractual Clauses
Adequacy regulations issued by the UK Government

8. How Long We Keep Your Data
We retain applicant data for 12 months after the recruitment process concludes, unless:
You ask us to delete it sooner, or
We are required to retain it for longer due to legal obligations
After this period, your data is securely deleted or anonymised.
If you consent to us keeping your details on file for future opportunities, we will retain your data for the period stated in that consent.

9. Your Rights
Under the UK GDPR, you have the right to:
Access your personal data
Request correction of inaccurate data
Request deletion of your data
Object to or restrict processing
Withdraw consent (where consent is the legal basis)
Lodge a complaint with the Information Commissioner’s Office (ICO)
ICO website: www.ico.org.uk

10. Contact Us
If you have questions about this notice or wish to exercise your rights, contact:
Data Protection Contact:
Emma Hunt
[email protected]
Unit C2 Riverside Industrial Estate, Bridge Road, Littlehampton, West Sussex, BN17 5D